SAP data archiving & optimization

What is SAP data archiving?

In general terms SAP data archiving is the removal of completed business application data from your SAP database. Removed data is compressed and stored in archive files which can be later accessed using application reports or through an Archive Information System (SAP AS). Data archiving can play a pivotal role in maintaining SAP system performance as your business data increases over time. Increased data can directly impact on storage capacities and performance, particularly if mirroring or replication is involved.

We can help you to manage the volume of your business data without impacting its availability and accessibility for business users. Our proven SAP data archiving methodology provides a smart way to reduce data volume without compromising on data integrity or security, while providing a user friendly means of accessing business data.

Tailored to suit your business, optimized SAP data volume management from TJC Group can support you to proactively manage your data and reduce the risk to your business. The improvements to system response times can support system stability and maintenance while improving access to data for business purposes.

Our approach to optimized data volume management

Optimized data volume management can make your business more efficient and improve your access to the data that's really relevant to you. Our methodology takes into account business needs as well as the implications for SAP administrators and IT teams in a process that works well for all.

Optimized data volume management goes beyond SAP data archiving and deletion. Our approach ensures that your business crucial data remains easily accessible while reducing the overall volume to more manageable levels. We will work with your internal teams to identify your obsolete data and define a complete, end-to-end process that manages data across the whole lifecycle. Our certified automation tools ensure that you continue to see benefits, even after the end of the project.

What are the benefits of optimized data volume management?

The volume of your data grows every day. This has recurring implications on your hardware, SAP system performance and the accessibility of your data.

Our optimized data volume management methodology solves these issues and provides a number of additional benefits:

  • Allows you to control the growth of your data volume and effectively plan your infrastructure.
  • Automation to reduce SAP administrator input.
  • Ensures relevant data is easily accessible by those who need it, within your established security protocols.
  • Improves system performance and access times.
  • Full knowledge transfer and extensive documentation ensure that the solution is sustainable and provides a robust ROI.

What advantages are there for my team?

Business Users

Solutions customized to suit the needs of your business and it's users

We consult with stakeholders from all relevant areas so that solutions are customized to suit the needs of your business users and are implemented without adversely affecting your routine business processes.

Easily access archived data from a similar screen

Data archived as part of a data volume optimization project can easily be accessed by business users through familiar SAP interfaces. This removes any issues presented by inaccessibility, allowing archiving to be easily integrated into your existing workflows without complicating your business processes.

Implements best practice for tax and audit

Archiving your data has long been considered best practice for tax and audit purposes by auditors. We take your current and future obligations into account during the consultancy phase giving you confidence in the integrity of your data and allowing you to meet regulatory requirements quicker.

Designed to meet the needs of SAP business users

We take into account the needs of business users in terms of access to and use of data. Delivering projects that manage your volume of data whilst ensuring archived data is useful and usable. Our optimized data volume management solution is an end-to-end process, which includes the destruction of obsolete and unused data according to data retention rules. This reduces data volume considerably and makes the remaining data easier to manage and query.

IT Managers

Fixed price projects with defined goals for volume reduction

We have confidence in our data volume optimization solution and guarantee that a project will deliver the goals for volume reduction or storage space "gain" agreed during the consultancy phase.

Flexible methodology that can be modified to meet future requirements

Our optimized data volume management is not intended as a "one hit" project, but rather a lasting solution that provides ongoing benefits. As such the implementation can be easily modified to take into account future mergers and acquisitions, divestments or changes to tax and audit requirements.

Full knowledge transfer for lasting benefits

We ensure that our data volume optimization projects include full documentation and knowledge transfer that provides you with the autonomy to continue the archiving project in the future and make modifications to the archiving objects as necessary.

A proven methodology that has been tested in a wide range of business environments

We have over 20 years' experience of delivering successful SAP archiving and data volume management projects. During this time we have worked with over 400 companies across the entire spectrum of industry. Our archiving methodology has been proven to be successful for companies of all sizes, system landscapes and geographical locations.

Administrators

No manual errors introduced in the archiving process

We appreciate that the repetitive manual work involved in traditional SAP archiving projects can easily result in errors being introduced. This can compromise the integrity of the data and reduce its value for audit and tax purposes. By automating the process we can remove this risk entirely.

Automation of archiving sessions within your defined parameters

The heart of our optimized data volume management solution is a cockpit that allows you to easily define parameters for an archiving session then automate its creation. This can significantly reduce the resource required for recurrent archiving processes and provides lasting cost reductions.

Scheduled archiving sessions that can run without user input

Our archiving scheduling system allows you to "set and forget" your regular archiving sessions, ensuring that data is retained and volume is managed regardless of holidays, sickness or workload.

End-to-end data management processes to maintain data volume

We have designed an end-to-end process that includes archiving and destruction of the appropriate archiving objects. This allows the volume of your data to be effectively maintained or reduced to the levels that are required for your business and your data retention obligations.

Consultants & Project Managers

Meeting the needs of an SAP Consultant or Project Manager with our optimized data volume management solution

We have completed over 400 successful archiving projects for local and multinational enterprises. We have learnt from clients' requirements and used these to develop a scalable methodology that provides guaranteed data volume reduction based on targets, and delivers return on investment.

Clearly defined goals for data volume reduction

We have confidence in our data volume optimization solution and guarantee that a project will deliver the goals for volume reduction or storage space "gain" agreed during the consultancy phase.

Flexibility to add new archiving objects and scope after the project

Our optimized data volume management is not intended as a "one hit" project, but rather a lasting solution that provides ongoing benefits and increased ROI over time. As such the implementation can be easily modified to take into account future mergers and acquisitions, divestments or changes to tax and audit requirements.

Full knowledge transfer for lasting benefits

We ensure that our data volume optimization projects include full documentation and knowledge transfer that provides you with the autonomy to continue the archiving project in the future and make modifications to the archiving objects as necessary.

Learn more about how optimized data volume management can support your business

TJC group have over 20 years of experience of delivering SAP archiving projects. We've worked with businesses large and small, local and multinational, across a broad spectrum of industries. Our methodology has been proven to be reliable, scalable and flexible enough to deal with new requirements, such as the introduction of SAF-T.

Contact our team of experts to understand more about how TJC Group can help.

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