Facturation et déclaration électroniques au niveau mondial

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What is e-invoicing and e-reporting?

Elektronische Rechnungsstellung
facturation électronique

Unter elektronischer Rechnungsstellung oder E-Invoicing versteht man den Prozess der Digitalisierung von Rechnungen mit dem Ziel, Papierdokumente oder PDFs loszuwerden. Die Erstellung einer elektronischen Rechnung in einem vordefinierten strukturierten und standardisierten Format erleichtert den Datenaustausch mit Steuerbehörden und Geschäftspartnern. Dies trägt dazu bei, Fehler zu reduzieren und die Compliance durch Automatisierung zu verbessern.

Unter elektronischer Berichterstattung oder E-Reporting versteht man die Übermittlung von Daten im Zusammenhang mit Transaktionen, die umsatzsteuerlich registrierte Organisationen elektronisch durchführen müssen, an Steuerbehörden. Dies geht Hand in Hand mit der elektronischen Rechnungsstellung – die elektronische Berichterstattung vereinfacht bestimmte Verfahren und erleichtert das Vorausfüllen von Umsatzsteuererklärungen.

Stay compliant with SAP DRC & TJC Group

Make e-invoicing and e-reporting implementation easy and stress free with SAP Document and Reporting Compliance (SAP DRC). Partner with TJC Group to ensure your organisation’s seamless adherence to legal, regulatory, and industry-specific requirements.

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Challenges of e-invoicing and e-reporting

Legal and regulatory compliance in different countries

Complications while integrating the ERP systems

Data accuracy and integrity

System security and data privacy

Reconciliation of e-invoice data, VAT returns & other statutory reports

Impact on the cashflow

invoicing

Know everything about e-invoicing and e-reporting

Stay updated and informed about e-invoicing and e-reporting with our blogs. We have curated in-depth insights that will make learning everything about electronic invoicing and reporting interesting and easier.

SAP DRC | Your solution to e-invoicing and e-reporting

Comply globally in today’s digital world. SAP DRC is fully integrated with SAP ECC and SAP S/4HANA® and allows for extensibility to meet customer-specific requirements.

Key features of SAP DRC

Accurate

SAP DRC offers guaranteed accuracy & integrity of data.

Easy

Comes with seamless real-time reporting capabilities.

Effective

Increased operational efficiency, standardisation, and automation.

Transparent

Has audit trail & traceable for fully transparency

Compliant

Reduced risk by ensuring adherence to relevant rules and regulations.

invoicing

Make your e-invoicing journey seamless with TJC Group

As an official reseller for SAP DRC, TJC Group bridges the gap between key stakeholders while creating synergies between tax and IT teams. We help you implement SAP DRC adapted to your company’s requirements and local tax regulations.

25+

Years of expertise

Vast SAP Knowledge

Technology at the core

SAP Activate-Methodik

For project scoping and implementation

Einhaltung der Steuervorschriften

Impeccable understanding of the tax landscape

Modernstes Fachwissen immer zur Hand

Ihre E-Invoicing- und Reporting-Roadmap in nur wenigen Schritten

Modernstes Fachwissen immer zur Hand

Bei der Qualität machen wir keine Kompromisse: Wir beschränken uns nicht auf eine einfache Installation der SAP DRC-Lösung.

Wir reduzieren unerwartete Fehler oder fehlende Transaktionen während der Testphase.

Die TJC Group identifiziert potenzielle Probleme in den Anfangsphasen des Projekts, um Risiken zu minimieren.

Advantages of implementing SAP DRC with TJC Group

Minimise risks with a Proactive Approach based on SAP Activate Methodology

Initial Project Scoping

Thorough analysis of the legal requirement and SAP DRC functionality. Invoice flow analysis to understand the business requirements. Fit/gap analysis to develop a gap closure strategy.

Smooth Implementation

Execution, monitoring and controlling of the implementation phases. SAP Activate Quality Gates at the end of each phase to ensure all key deliverables and actions have been completed according to best practices.

Application Management Services

AMS provides 8x5 support, giving businesses the service needed to keep SAP DRC operating optimally. By outsourcing this service, businesses save on hiring and training internal people.

Was kann man von der Entdeckungsphase bis zur Nutzungsphase erwarten?

Entdecken und verwalten Sie Ihr Projekt, indem Sie unsere hochmoderne Methodik nutzen. Implementieren Sie die elektronische Rechnungsstellung einfach und effizient mit einer an Ihre Bedürfnisse angepassten Lösung.

Die Entdeckungsphase ist der erste wesentliche Schritt im Prozess. Es ermöglicht Ihnen, die Hauptziele des Projekts und den Arbeitsumfang zu definieren. Wir nehmen uns die Zeit, die Funktionalität von SAP DRC, die Anforderungen Ihres Unternehmens, lokale Steueranforderungen und branchenspezifische Vorschriften zu verstehen.

In dieser Phase erstellen wir eine detaillierte Projektplanung und führen eine Systembewertung durch. In diesem Zusammenhang untersuchen unsere Experten Elemente wie Unternehmenskonfiguration, Hauptbücher und Steuerdokumente. Sie überprüfen auch Stammdaten und Transaktionsdaten.

Wir werden eine Reihe von Workshops durchführen, um die gesetzlichen Anforderungen und aktuellen Abrechnungsabläufe zu verstehen, eine Eignungsanalyse durchzuführen, um die Funktionalität der Lösung zu validieren und zu bestätigen, dass die Geschäftsanforderungen erfüllt werden können.

In dieser Phase wird die Lösung basierend auf Geschäftsszenarien und Prozessanforderungen implementiert und getestet. Die Checklisten für SAP Activate Project Quality Gates gelten zwischen jeder kritischen Phase des Projektlebenszyklus.

Wir können mit der Umsetzung von Übergangs- und Umstellungsplänen, der Überprüfung der Go-Live-Bereitschaft und der Bereitstellung der Lösung im Produktionssystem fortfahren.

Zeitnahe Unterstützung und Überwachung der elektronischen Rechnungsabläufe. Bleiben Sie über regulatorische Änderungen auf dem Laufenden und sorgen Sie dafür, dass SAP DRC mit Anwendungsverwaltungsdiensten optimal läuft.

Making tax compliance hassle-free for hundreds of companies worldwide

Get started with an Invoice Flow Analysis and a project scoping

Regulierung der elektronischen Rechnungsstellung weltweit

Möchten Sie wissen, welche Vorschriften in Ihrem Land gelten? Klicken Sie auf ein Land in der Liste unten, um weitere Informationen zu E-Invoicing, Echtzeitberichten usw. zu erhalten.

Australia

Local legal name: -

Model: PEPPOL

B2G: Mandatory

B2B: Voluntary

B2C: N/A

Format: PEPPOL BIS Billing 3.0

e-Signature: Not Required

Archiving: 7 Years

B2G: suppliers to public entities

Exchange System: PEPPOL network

Austria

Local legal name: -

Model: PEPPOL

B2G: Mandatory

B2B: Voluntary

B2C: N/A

Format: PEPPOL BIS Billing 3.0

e-Signature: Not Required

Archiving: 7 Years

B2G: suppliers to public entities

Exchange System: the Unternehmensservice Portal (aka Business Service Portal aka USP) or PEPPOL network

Belgium

Local legal name: -

Model: PEPPOL

B2G: Mandatory

B2B: Voluntary July 2024

B2C: N/A

Format: PEPPOL BIS Billing 3.0

e-Signature: Not Required

Archiving: 7 Years

B2G: suppliers to public entities

Exchange System: Mercurius platform or PEPPOL network

Brazil

Local legal name: Documentos fiscais eletrônicos de saída (DF-e):

- Nota fiscal eletrônica (NF-e)

- Conhecimento de transporte eletrônico (CT-e)

- Nota fiscal eletrônica de serviço (NFS-e)

- Nota fiscal eletrônica de energia elétrica (NF3-e)

- Manifesto eletrônico de documentos fiscais (MDF-e)

Model:

- Pre-clearance: NF-e, CT-e, and MDF-e

- Post-clearance: NFS-e

B2G: Mandatory

B2B: Mandatory

B2C: Mandatory

Format:

- NF-e: for goods

- NFS-e: for services

- CT-e: the transportation of goods

e-Signature: Required, format XMLDsig.

Archiving: 5 Years

All taxpayers

Exchange System: SEFAZ (Secretaria de Fazenda - Brazilian Tax Authority)

Frequency: declare NF-e and CT-e before shipping the merchandise

Chile

Local legal name: Documento Tributario Electrónico (DTE), Boleta

Model: Pre-clearance

B2G: Mandatory

B2B: Mandatory

B2C: Mandatory

Format: DTE, local XML

e-Signature: Required, format XMLDsig.

Archiving: 6 Years

All taxpayers

Exchange System: Servicio de Impuestos Internos (SII), the Chilean tax authorities.

China

Local legal name: Golden Tax System (Fapiao)

Model: Pre-clearance

B2G: Voluntary

B2B: Voluntary

B2C: Voluntary

Format: XML

e-Signature: Required

Archiving: 10 Years

Only Mandatory for new taxpayers.

Exchange System: State Taxation and Administration (STA)

Colombia

Local legal name: -

Model: Pre-clearance

B2G: Mandatory

B2B: Mandatory

B2C: Mandatory

Format: UBL 2.1

e-Signature: Required

Archiving: 10 Years

All taxpayers

Exchange System: Dirección de Impuestos y Aduanas Nacionales (DIAN)

Denmark

Local legal name: E-faktura

Model: PEPPOL

B2G: Mandatory

B2B: N/A

B2C: N/A

Format: OIOUBL and PEPPOL BIS 3.0

e-Signature: Not Required

Archiving: 10 Years

B2G: suppliers to public entities

Exchange System: NemHandel national network or PEPPOL network

Finland

Local legal name: E-faktura

Model: PEPPOL

B2G: Mandatory

B2B: Voluntary

B2C: N/A

Format: TEAPPSXML 3.0 and Finvoice 3.0

e-Signature: Not Required

Archiving: 6 Years

B2G: only Mandatory for suppliers when invoicing a public administration for an amount above 10,000 Euros per year.

Exchange System: PEPPOL network

France

Local legal name: e-Invoicing and e-Reporting

Model: Clearance, PEPPOL

B2G: Mandatory

B2B: Mandatory from 2026

B2C: Mandatory from 2026

Format: UBL, CII, Factur-X

e-Signature: Not Required

Archiving: 10 Years

Taxpayers established in France.

Exchange System:

- B2G: Chorus Pro, PEPPOL

- B2B: Chorus Pro (Portail Public de Facturacion, PPF), Partner Dematerialization Platform (PDP)

Germany

Local legal name: xRechnung, ZUGFeRD

Model: Centralised, PEPPOL

B2G: Mandatory

B2B: Voluntary (Mandatory plan in 2026)

B2C: N/A

Format: Xrechnung, ZUGFeRD 2.1

e-Signature: Not Required

Archiving: 10 Years

B2G: suppliers of the central government and the Federal State of Bremen.

Exchange System: platform of each state, PEPPOL Network

Greece

Local legal name: my Digital Accounting and Tax Application (myDATA)

Model: Real-time Reporting, PEPPOL

B2G: Mandatory e-invoicing

B2B: Mandatory myDATA

B2C: Mandatory myDATA

Format: PEPPOL BIS for B2G, local XML for myDATA

e-Signature: Not Required

Archiving: 5 Years

All taxpayers established in Greece.

Exchange System:

- B2G: PEPPOL Network

- B2B: myDATA portal

Hungary

Local legal name: RTIR

Model: Real-time Reporting

B2G: Mandatory

B2B: Mandatory

B2C: Mandatory

Format: NAV 3.0 (XML)

e-Signature: Not Required

Archiving: 5 Years

All Taxpayers.

Exchange System: Online Szamla platform

India

Local legal name: -

Model: Clearance

B2G: Mandatory

B2B: Mandatory

B2C: N/A

Format: JSON

e-Signature: Not Required

Archiving: 6 Years

All taxpayers with turnover exceeds INR 50 million.

Exchange System: The GST Invoice Registration Portal (IRP)

Ireland

Local legal name: -

Model: PEPPOL

B2G: Mandatory

B2B: Voluntary

B2C: N/A

Format: PEPPOL BIS Billing 3.0

e-Signature: Not Required

Archiving: 6 Years

Public bodies must be able to issue and receive electronic invoices however it is Voluntary for suppliers.

Exchange System: PEPPOL Network

Italy

Local legal name: FatturaPA

Model: Pre-clearance

B2G: Mandatory

B2B: Mandatory

B2C: Mandatory

Format: XML

e-Signature: Required

Archiving: 10 Years

VAT registered businesses established in Italy.

Exchange System: Sistema di Interscambio (SdI), Italian Revenue Agency’s e-invoicing platform.

Frequency: Immediately at the time of invoice creation.

Japan

Local legal name: Qualified Invoicing System

Model: PEPPOL

B2G: N/A

B2B: Voluntary

B2C: N/A

Format: PEPPOL BIS Billing 3.0

e-Signature: Not Required

Archiving: 7 Years

Exchange System: PEPPOL Network

Luxembourg

Local legal name: -

Model: PEPPOL

B2G: Mandatory

B2B: Voluntary

B2C: N/A

Format: PEPPOL BIS Billing 3.0

e-Signature: Not Required

Archiving: 10 Years

B2G: suppliers to public entities

Exchange System: PEPPOL Network

Mexico

Local legal name: CFDI

Model: Pre-clearance

B2G: Mandatory

B2B: Mandatory

B2C: Mandatory

Format: XML (CFDI format)

e-Signature: Mandatory

Archiving: 5 Years

All taxpayers

Exchange System:

- Authorized Certification providers (PAC) for large companies

- Servicio de Administración Tributaria (SAT) for small companies

Netherlands

Local legal name: -

Model: PEPPOL

B2G: Mandatory

B2B: Voluntary

B2C: N/A

Format: PEPPOL BIS Billing 3.0

e-Signature: Not Required

Archiving: 7 Years

B2G: suppliers to public entities

Exchange System: DIGIPOORT and PEPPOL Network

New Zealand

Local legal name: -

Model: PEPPOL

B2G: Mandatory

B2B: Voluntary

B2C: N/A

Format: PEPPOL BIS Billing 3.0

e-Signature: Not Required

Archiving: 7 Years

B2G: suppliers to public entities

Exchange System: PEPPOL network

Norway

Local legal name: -

Model: PEPPOL

B2G: Mandatory

B2B: Voluntary

B2C: N/A

Format: PEPPOL BIS Billing 3.0

e-Signature: Not Required

Archiving: 5 Years

B2G: suppliers to public entities

Exchange System: PEPPOL network

Peru

Local legal name: Comprobante de Pago Electrónico (CPE)

Model: Post-clearance

B2G: Mandatory

B2B: Mandatory

B2C: N/A

Format: UBL 2.1

e-Signature: Required

Archiving: 5 Years

All taxpayers

Exchange System: Certified service providers (OSE)

Poland

Local legal name: PeF, KSeF

Model: Centralised pre-clearance, PEPPOL

B2G: Mandatory

B2B: Voluntary (Mandatory from July 2024)

B2C: N/A

Format:

- B2G: UBL, CII, PEPPOL BIS Billing 3.0

- B2B: FA_VAT (XML)

e-Signature: Required

Archiving: 5 Years

All taxpayers

Exchange System:

- B2G: National eInvoicing platform (PeF), PEPPOL Network

- B2B: Krajowego Systemu e-Faktur (KSeF)

Portugal

Local legal name: Fatura electrónica

Model: Centralised

B2G: Mandatory

B2B: Voluntary

B2C: N/A

Format: UBL 2.1 “CIUS-PT”

e-Signature: Required

Archiving: 10 Years

B2G: suppliers to public entities

Exchange System: Exchange System: Portal da Fatura Eletrónica na Administração Pública (FE-AP)

Romania

Local legal name: RO e-Factura

Model: Centralised

B2G: Mandatory

B2B: Mandatory only high tax risk (Mandatory all in January 2024)

B2C: N/A

Format: UBL 2.1 RO_CIUS

e-Signature: Not Required

Archiving: 10 Years

B2G: suppliers to public entities

B2B: All taxpayers

Exchange System: National e-invoicing system (RO e-Factura)

Saudi Arabia

Local legal name: FATOORAH

Model: Pre-clearance, Real-time Reporting

B2G: Mandatory

B2B: Mandatory

B2C: Mandatory

Format: UBL 2.1 KSA

e-Signature: Required

Archiving: 6 Years

Taxpayers established in Saudi Arabia.

Exchange System: ZATCA portal

Singapore

Local legal name: -

Model: PEPPOL

B2G: Mandatory

B2B: Voluntary

B2C: N/A

Format: SG PEPPOL BIS Billing 3.0

e-Signature: Not Required

Archiving: 5 Years

B2G: suppliers to public entities

Exchange System: Vendors@Gov portal, PEPPOL network

South Korea

Local legal name: e-Tax Invoice

Model: Real-time Reporting

B2B: Mandatory

B2C: Mandatory

Format: Local XML

e-Signature: Required

Archiving: 5 Years

Taxpayers with turnover KRW 100 million

National Tax Service (NTS)

Spain

Local legal name: Facturae, Suministro Inmediato de Información (SII)

Model: Centralised, Real-time Reporting

B2G: Mandatory

B2B: Voluntary for e-Invoicing (Mandatory in 2025), Mandatory for SII

B2C: N/A

Format: Facturae, XML

e-Signature: Required for B2G

Archiving: 6 Years

B2G: suppliers to public entities

B2B e-invoicing: businesses with turnover more than €8 million per annum

SII: businesses with turnover more than €6 million per annum

Exchange System:

B2G e-invoice: FACe

SII: AEAT Electronic Office and regional tax agencies

Sweden

Local legal name: -

Model: PEPPOL

B2G: Mandatory

B2B: Voluntary

B2C: N/A

Format: PEPPOL BIS Billing 3.0

e-Signature: Not Required

Archiving: 7 Years

B2G: suppliers to public entities

Exchange System: PEPPOL network

Switzerland

Local legal name: -

Model: Interoperability

B2G: Mandatory

B2B: Mandatory

B2C: Mandatory

Format: UBL, CII, XML, Zugferd

e-Signature: Not Required

Archiving: 10 Years

B2G: suppliers to public entities for contracts value over 5000 CHF

Exchange System: Certified service providers

Taiwan

Local legal name: Electronic Government Uniform Invoice (eGUI)

Model: Real-time Reporting

B2G: Mandatory

B2B: Voluntary

B2C: Voluntary

Format: MIG-3.2.1 (XML)

e-Signature: Required

Archiving: 5 Years

All taxpayers including non-resident VAT registered businesses

Exchange System: Ministry of Finance's platform, Certified service providers

Deadline:

- B2B 7 days after the issuance of the invoice

- B2C: 2 days after the issuance of the invoice

Thailand

Local legal name: E-Tax Invoice and E-Receipt

Model: Real-time Reporting

B2G: Voluntary

B2B: Voluntary

B2C: Voluntary

Format: Local XML

e-Signature: Required

Archiving: 10 Years

All Taxpayers.

Exchange System: the Revenue Department portal, the Electronic Transactions Development Agency (ETDA)

There are 2 e-invoicing systems:

- e-Tax Invoice & e-Receipt RTIR System

- e-Tax Invoice by E-mail System (for small companies with turnover less than THB 30 million)

Turkey

Local legal name: E-fatura and e-Arsiv

Model: Centralised

B2G: Mandatory

B2B: Mandatory

B2C: Mandatory

Format: UBL 2.1 TR

e-Signature: Required

Archiving: 5 Years for tax law and 10 Years for commercial law

All Taxpayers.

Exchange System: GIB Platform

Benefits of SAP DRC for Tax and IT teams

Empower your tax and IT teams to conquer compliance challenges with SAP Document and Reporting compliance software – the ultimate solution for precision and peace of mind.

FAQs

1. What are the benefits of e-invoicing ?

The trend towards e-invoicing all across the globe is becoming increasingly important in recent years, and it is explained by fiscal and economic gains that could be expected for both governments and businesses. Here are the main expectations:

  • Fighting fraud and reducing the VAT gap are the major expectations for governments, especially during these times of high inflation and the need for governments to lower expenses and increase tax income. With almost real-time reporting and the possibility for tax authorities to see both sides of transactions, it will allow cross-checking between purchases and sales, enabling a more effective combat against tax fraud.
  • Monitoring the economic activity in the country will be possible for governments with the digitalization of invoices, which will help in managing economic policy more effectively.
  • Reducing invoice processing costs will be expected for companies.
  • Increasing efficiency, with faster invoice processing thanks to automation, real-time monitoring of the invoice life cycle status, an audit trail, and increased payments realization. This will result in less time spent on time-consuming administrative paperwork or spreadsheet activities, and the possibility to get payments done more rapidly, reducing disputes linked to late payments.
  • Automating part of the VAT reporting process with pre-filled VAT reporting will help businesses save time and enable governments to have better control over business transactions.

2. What is an electronic invoice ?

‚E-invoicing‘ is the replacement of paper invoices with structured electronic invoices that can be exchanged between economic operators and can also be automatically processed. An electronic invoice is an invoice issued, transmitted, and received in a dematerialized form. It necessarily includes a minimum set of data in a structured form, in a standard-based e-invoicing format with norms and semantic rules for each field. This differentiation sets it apart from „paper-based“ invoices or ordinary PDFs. Importantly, an invoice sent via email as an Excel attachment, Word attachment, or as a PDF attachment is not considered an electronic invoice.
This possibility to send e-invoice on structured, syntactic and semantic format is the basis for Interoperability between the various systems.

3. What are the different e-invoicing channels?

The term ‚invoice channel‘ refers to the method by which a digital invoice is transmitted from the sender to the receiver. There are various channels available, including:

  • Direct Submission via Government Portals: In many countries, tax authorities provide secure online portals or platforms where businesses can directly upload and submit e-invoices. These portals are typically designed to accept e-invoices in a specific format or standardized schema.
  • Interoperable E-Invoicing Networks: Some countries have established interoperable e-invoicing networks or platforms that connect businesses and tax authorities. These networks allow businesses to submit e-invoices in a standardized format, and tax authorities can access the data electronically. PEPPOL (Pan-European Public Procurement Online) is an example of such a network used in Europe.
  • Integration with Accounting/ERP Software: Businesses often integrate their accounting or ERP (Enterprise Resource Planning) software with tax authority systems. This integration allows for the automatic submission of e-invoices and related transaction data directly to tax authorities in real-time or at specified intervals.
  • Certified Service Providers: Some countries require businesses to use certified e-invoicing service providers. These providers ensure that e-invoices are generated, transmitted, and stored in compliance with local regulations. They often have direct connections to tax authorities for submission.
  • Electronic Data Interchange (EDI): In regions where EDI standards are prevalent, businesses may use EDI to transmit e-invoices to tax authorities. EDI messages can be sent directly or through intermediaries that offer EDI services.
  • Government-Provided Software: In certain countries, tax authorities offer free or subsidized e-invoicing software that businesses can use to create and submit e-invoices in the required format.“
    Please proofread the following text. Correct spelling and grammar mistakes and make suggestions for improvement.

4. What are the different standards for e-invoicing formats?

There are several e-invoicing standards in existence. The EU’s Directive 2014/55/EU on electronic invoicing in public procurement noted that „several global, national, regional, and proprietary standards exist; … none of them prevails, and most of them are not interoperable with one another.“ Here is a non-exhaustive list:

  • UBL (Universal Business Language): UBL is an XML-based standard for e-invoices widely used internationally. It is designed to be a universal format for electronic business documents, including invoices. UBL is recognized by many governments and organizations for its interoperability and adaptability.
  • EDI (Electronic Data Interchange): EDI is an older but still widely used format for electronic invoicing, involving the structured exchange of data in a standardized format between computer systems. Various EDI standards exist, including EDIFACT and ANSI X12, used in different regions.
  • PEPPOL (Pan-European Public Procurement Online): PEPPOL is a framework that facilitates electronic procurement processes in Europe, including specifications for e-invoices. Public sector organizations and their suppliers use it for cross-border e-invoicing within Europe.
  • FatturaPA (Italian E-Invoicing Format): Italy has its own e-invoicing format called FatturaPA, mandated for business-to-government (B2G) and business-to-business (B2B) transactions. It is based on the UBL standard but has specific requirements for Italian taxation.
  • ZUGFeRD (Central User Guide of the Forum for Electronic Invoicing in Germany): ZUGFeRD is a German e-invoicing standard that combines a PDF file with an XML file containing structured invoice data, making e-invoicing more accessible with both human-readable and machine-readable formats.
  • Facturae (Spanish E-Invoicing Format): Spain uses the Facturae format for its electronic invoicing requirements, based on the UBL standard, and used for both B2G and B2B transactions.
  • GSTN (Goods and Services Tax Network) in India: India has adopted a specific e-invoicing format under the GST regime. E-invoices in India are standardized in terms of data elements and are generated in JSON format.
  • UBL PEPPOL BIS Billing 3.0: This is an extension of the UBL standard, commonly used within the PEPPOL network for cross-border e-invoicing in Europe.
  • XML with Country-Specific Extensions: Many countries adopt XML-based formats with country-specific extensions to meet their unique legal and tax requirements. These extensions often include additional data fields for tax details and other regulatory information.

5. How can organisations prepare for the e-invoicing mandate?

The digitalization of invoicing has an impact on daily business operations, financial systems, master data governance, and the work of individuals. To understand these impacts, an initial analysis of the existing situation is essential during implementation. It helps identify non-standard processes and specific system information settings. Having a clear overview of each transactional invoicing scenario is crucial for the successful digitalization of invoices.
This can be achieved through scoping investigations, which help address the main challenges for the taxpayer, including data, processes, and technology. Project scoping activities aim to determine the source of invoice data, the availability of required data, transaction posting procedures, the type of invoicing document, the invoicing process, the stakeholders involved, and the settings in the ERP system for generating invoices.
Having a clear overview of existing scenarios ensures that operations remain uninterrupted and compliant with tax regulations.

6 .How to implement an e-invoicing solution ?

Implementing e-invoicing in a company, regardless of its size, requires budgeting and planning. It involves multiple stakeholders and resources to ensure success, including a mix of functional and technical teams, such as business process owners, tax representatives, legal experts, and IT teams.
When seeking a solution, it’s advisable to consider an ERP system that offers a comprehensive global e-invoicing solution, such as SAP Document and Reporting Compliance (SAP DRC). SAP DRC is fully integrated into SAP ERP, compliant with various country regulations, it covers standard scenarios, and can be customized to address specific use cases requiring analysis.

7. How is e-invoicing deployed across the world?

E-invoicing deployment around the world varies significantly. Latin American countries, starting with Brazil, pioneered the use of mandated clearance models, where invoices must be cleared by tax authorities before issuance. In Europe, Italy, and Spain have enforced e-invoicing for B2G, B2B, and B2C transactions, with real-time reporting and platforms like Sistema di Interscambio (SdI). Several Asian countries have adopted PEPPOL standards and are increasingly moving toward making e-invoicing mandatory. However, there is no universal global standard, and deployment strategies vary widely based on regional legal requirements, transaction types, and objectives for compliance, making e-invoicing an evolving landscape across the globe.

8. What are the Different models for Continuous Transactions Control (CTC) ?

CTC models are country-specific and vary in detailed design and implementation. They can be either centralized, requiring suppliers to send e-invoices through a centralized tax authority system, or decentralized, allowing suppliers to e-invoice buyers directly while simultaneously sending reporting data to the tax authority. These models can be grouped into broad categories based on their typical features:

  • Interoperability Model
  • Real-time Invoice Reporting Model
  • Clearance Model
  • Centralized Exchange Model
  • DCTCE (Dynamic Control Tax Collection Environment)

For an overview of the transaction flow, refer to the pictogram below.

9. What are the consequences of not being compliant with e-invoicing?

Companies that are not compliant with the e-invoicing mandate may face fines and penalties, experience delays in payment processing, disrupt the supply chain, and damage their reputation as they may be perceived as unprofessional or unreliable. Moreover, non-compliant e-invoices can lead to trust issues with tax authorities, potentially resulting in audits or investigations. Such invoices can also lead to disputes with suppliers or customers, potentially harming business relationships.

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